Admin Assistant

Within our entity Lesaffre Kenya and reporting to the Finance and Adminsitrative Manager, you will be responsible for office management, communication, correspondence, project and event support.

Key responsibilities

• Providing support in invoicing and reconciliation of customer orders to delivery notes

• Providing support in monthly sales reporting

• Participation in stock takes

• Coordinating the purchase of office supplies and tracking usage

• Organizing and maintaining physical and electronic filing systems

• Assisting with the planning and coordination of various events

• Providing support in travel bookings

• Responding to all customer inquiries in a polite and timely manner

• Welcoming visitors in a warm and friendly manner, and answering any questions visitors have

• Maintaining reception area and all common areas in a clean and tidy manner at all times

• Keeping detailed and accurate records of visitor requests and of calls received

• Receiving deliveries, distributing incoming mail