Design, Material Supply, Installation and Commissioning of LPG Storage and Dispensing System

## **Request for Proposal**

## **Design, Material Supply, Installation and Commissioning of LPG Storage and Dispensing System**

**Project Title:** Design, Material Supply, Installation, Testing and Commissioning of LPG Storage and Dispensing System at Eruwa

**RFP Reference:** ATF/RFP2026-01

**Procuring Entity:** AATF

**Location:** Eruwa, Nigeria

**Submission Deadline:** 3 July 2026, 15:00 (WAT)

**Mandatory Site Visit:** Yes

### 1. Invitation to Submit Proposal

AATF invites qualified and experienced individual/firm Engineering, Procurement and Construction contractors to submit technical and financial proposals for the design, supply, installation, testing and commissioning of an LPG storage and dispensing system at the AATF Eruwa Factory site. The successful contractor shall provide a complete, safe, compliant and operational system, including all installation materials, civil works, mechanical works, electrical works, instrumentation, approvals support, testing, commissioning, documentation and training.

### 2. Project Background and Objective

The project requires the establishment of an LPG storage and dispensing point of two aboveground LPG storage vessels of 5MT and 10MT capacity that AATF have already procured for installation, pumping and metering equipment, piping network, pressure regulation, safety systems, canopy, perimeter protection and associated civil and electrical works. The objective is to procure a turnkey solution delivered by one accountable contractor, from engineering design through commissioning and handover.

### 3. Required System Capacity (Components Vs Minimum Requirement)

- **Transfer system:** LPG pump, motor, bypass arrangement, flow meter, valves, strainers and fittings suitable for LPG service
- **Dispensing/user connection:** Complete piping, pressure regulation and metering arrangement to the designated user point.
- **Safety systems:** Pressure relief, emergency shutdown, excess flow protection, earthing, fire protection interface, signage and emergency response provisions.
- **Civil works:** Foundations, equipment plinths, drainage, canopy, fencing, access and protection works.

**4. Scope of Work**

- Conduct site verification and confirm final design basis
- Engineering design and site verification
- Supply of all installation materials
- Construction and installation works
- Testing, commissioning, and training

### 5. Technical Requirements

- Pump, flow meter and piping system
- Safety systems including ESD and earthing
- Civil infrastructure
- All works to comply with ASME, NFPA LPG standards, and Nigerian regulations.

### 6. Commercial Pricing Template (BoQ) ***(To be completed by bidder)***

The BoQ must provide a detailed cost breakdown inclusive of all applicable statutory taxes, duties, transport, installation, testing, commissioning, documentation and any other costs required to deliver a complete system (in terms of units, quantity, unit Rate and total amounts per BoQ line).

- Engineering & Design
- Civil Works & Foundations
- Piping & Valves
- Pump & Metering System
- Electrical & Instrumentation
- Installation & Commissioning
- Transportation & Logistics
- Training & Documentation
- Warranty & Maintenance

### 7. Installation and Commissioning Scope

- Mobilise competent personnel, tools, lifting equipment and safety controls.
- Confirm site readiness, working boundaries, permit-to-work requirements and safety controls.
- Install foundations, plinths, supports, canopy, fencing and drainage works.
- Position and secure LPG vessels in accordance with approved layout and safety distances.
- Install pumps, flow meter, valves, regulators, piping, instrumentation and electrical systems.
- Carry out welding, jointing, coating, earthing, bonding and equipment alignment.
- Perform pressure testing, leak testing, valve testing, emergency shutdown testing and functional checks.
- Commission the complete system under controlled conditions and demonstrate safe operation.
- Train operators on normal operation, emergency shutdown, isolation, inspection and basic maintenance.
- Submit commissioning report, test certificates, calibration certificates, manuals, warranties and as-built drawings.

### 8. Compliance Checklist

- Valid company registration and tax compliance documentation.
- Demonstrated experience in LPG storage, piping, dispensing or gas plant installation.
- Evidence of qualified mechanical, civil, electrical and safety personnel.
- System design aligned with applicable Nigerian regulatory requirements and recognised LPG safety codes.
- Preliminary site layout, general arrangement, process flow and piping drawings submitted
- Safety distances, hazardous area considerations and emergency access addressed.
- Fire protection, emergency shutdown, gas detection interface and safety signage included.
- Pressure testing, leak testing, commissioning and handover plan included.
- Warranty, after-sales support and spare parts availability stated

### **9. Mandatory Site Visit**

Attendance at the site visit is mandatory. Bidders shall inspect the proposed installation area, access routes, available space, ground conditions, nearby structures, utility connections and safety constraints. A signed site visit attendance form must be submitted with the proposal. Failure to attend may result in disqualification *(see attached site visit form on Annex 1).*

### 10. Payment Milestones

- 20% upon design approval and within 15 days of AATF receiving an acceptable invoice;
- 40% equipment delivery;
- 20% installation completion;
- 15% upon commissioning, handover and acceptance;
- 5% defect liability retention payable after six (6) months, subject to satisfactory completion of the defect liability period.

Key Conditions

Turnkey delivery is required. Payments shall be tied to verified performance, submission of required supporting documents, and acceptance by AATF.

### 11. Proposal Submission Requirements

- Company profile and relevant project experience.
- Technical proposal, methodology and project execution plan.
- Preliminary technical drawings and design assumptions.
- Completed BoQ with pricing.
- Completed compliance checklist.
- Delivery and implementation schedule.
- Health, safety and environmental plan.
- Warranty terms, maintenance support and spare parts proposal.
- Copies of certificates, product datasheets and statutory compliance evidence.

### 12. Key Contract Conditions

- The contractor shall be responsible for a complete turnkey system and shall not rely on omissions in the BoQ to exclude items necessary for safe operation.
- All equipment and materials shall be new, fit for LPG service and supported by manufacturer documentation.
- The contractor shall comply with applicable Nigerian laws, site safety rules and recognised LPG safety standards.
- No installation work shall begin until AATF approves the final drawings, method statements and safety plan.
- Final payment shall be subject to successful commissioning, submission of handover documents and acceptance by AATF.

### 13. Evaluation Criteria

- Warranty, after-sales support and spare parts availability stated – 30%
- Relevant LPG project experience and team competence – 20%
- Delivery schedule and implementation methodology – 10%
- Warranty, support, documentation and training – 10%
- Financial proposal and value for money – 30%

### 14. Proposal Validity and Clarifications

Proposals shall remain valid for a minimum of ninety (90) days from the submission deadline. **Requests for clarification shall be submitted via email Procurement@aatf-africa.org**. AATF may issue addenda where necessary to ensure all bidders receive the same information.

### 15. Proposal Submission Guidelines

Eligible firms or individuals should submit their proposals on or before **Friday, 3 July 2026 at 15:00 (WAT)**, quoted in Nigerian Naira, through the email address **Procurement@aatf-africa.org** with the “**Email Subject:** **ATF/RFP2026-01”**.Pro